Free buyer-side procurement asset

EOT Crane RFQ and Vendor Evaluation Pack

Use one structured pack to define your crane requirement, compare supplier quotations, score vendors and close FAT/SAT plus handover-document risk before PO or final payment.

Download free pack See what is included Build requirement online
Who this is forProcurement managers, project engineers and plant teams preparing to request or compare EOT crane quotations.
What it preventsBuying on headline price while missing duty basis, component makes, installation exclusions, weak acceptance terms or incomplete handover documents.
How to cite itLink to this landing page when sharing the pack with a buyer, consultant, maintenance team or supplier shortlist.

Quick answer

The RFQ and vendor evaluation pack helps a buyer move from vague price collection to a controlled comparison process: define the crane, score suppliers, compare quotations, check FAT items and close handover documents.

RFQ sheet
Vendor scorecard
Quote comparison
FAT checklist
Handover checklist
What the pack contains

Five files for the full RFQ-to-handover decision path

The value is not the spreadsheet format. The value is that every supplier is forced into the same decision structure: requirement, quotation basis, vendor capability, acceptance and document closure.

1. EOT Crane RFQ Sheet

Define capacity, span, lift, duty, speeds, controls, power supply, safety devices, installation scope, testing, warranty and commercial exclusions.

  • Use before asking for price.
  • Ask every bidder to respond against the same fields.
  • Reduces silent assumptions and vague scope.

2. Vendor Evaluation Scorecard

Score technical fit, commercial scope, documentation, references, service capability, response quality and acceptance readiness.

  • Weighted decision aid for procurement teams.
  • Useful when trust and price are the only current filters.
  • Creates a defensible shortlist discussion.

3. Quotation Comparison Sheet

Normalize multiple supplier quotations before selecting the lowest number. Compare scope, component makes, taxes, freight, installation, testing and warranty.

  • Designed for Supplier A/B/C comparison.
  • Highlights missing scope and cost adjustments.
  • Works with the full quote-comparison guide.

4. FAT/SAT Acceptance Checklist

Check factory acceptance, dispatch readiness, site acceptance, safety devices, load testing, commissioning, punch-list closure and final sign-off.

  • Use before dispatch and final payment.
  • Helps avoid acceptance confusion at site.
  • Separates inspection evidence from verbal claims.

5. Handover-Document Checklist

Track drawings, design basis, wheel loads, electrical diagrams, BOM, manuals, certificates, FAT/SAT reports, load-test records, warranty and training records.

  • Useful for maintenance teams after commissioning.
  • Prevents missing documents becoming a future breakdown problem.
  • Can be tied to payment milestones.

Important technical boundary

This pack is a buyer-side procurement aid. It is not crane design certification, statutory approval, supplier endorsement or a substitute for qualified engineering review.

  • Use it to ask better questions.
  • Use vendor data and applicable standards for final decisions.
  • Keep project-specific engineering approval separate.
How to use it

Recommended workflow

1

Define requirement

Fill the RFQ sheet before calling suppliers. Lock the application, duty, scope and commercial basis.

2

Send one RFQ

Send the same file to every shortlisted supplier and ask them to state deviations clearly.

3

Normalize quotes

Use the comparison sheet to convert every offer to the same scope and landed project basis.

4

Close risk

Before PO and final payment, use the scorecard, FAT/SAT checklist and document register.

Backlink-friendly reference

Share this page, not only the ZIP file

This page explains what the pack is, who should use it and what decisions it supports. That makes it more useful for forums, buyer guides, internal SOPs, consultant resource lists and supplier-education pages than a direct file link.

Suggested citation: EOT Crane RFQ and Vendor Evaluation Pack - free buyer-side templates for RFQ, vendor scoring, quote comparison, FAT/SAT and handover documents: https://eotconnect.com/eot-crane-rfq-vendor-evaluation-pack.html

Download the free pack

ZIP includes two XLSX sheets, three CSV checklists and a README explaining how to use the files.

Download ZIP Open RFQ guide Open quote comparison guide
Related resources

Use these with the pack

How to buy an EOT crane RFQ template guide Quotation comparison guide Vendor scoring sheet FAT/SAT checklist guide Document handover register
Buyer note: If quotations are already received, start with the comparison sheet. If suppliers have not quoted yet, start with the RFQ sheet so you do not create non-comparable offers from the beginning.